Community & Office Coordinator

Administration Dept

Positions
1
Close Date
January 24th, 2020

JOB PURPOSE

The primary role of the Community & Office Coordinator is to provide meaningful administrative support to Mission Capital office, staff, and guests. This position serves as the first point of contact for incoming calls and visitors and creates a welcoming environment for external and internal clients. This position also plays a significant role in the community-building goals of the organization.  

 

Essential Duties & Responsibilities

Reception:

  • Serving as primary intake (through main phone line & general email address (info@missioncapital.org). 

  • In charge of checking mailbox and receiving parcels. 

  • Greeting guests and directing to appropriate Mission Capital team member or room reservation. 


Community space management:
  • Ensuring that our front office is ready for business by 9:00 am. 

  • Central point of contact for supply management (including general office and kitchen). 

  • Ensuring conference rooms, general meeting space, and community areas, supply room are stocked with supplies and ready for use by staff and visitors (working closely with Learning and Leadership Coordinator).

  • Coordination with building management for work orders and room reservations. 

  • Proactively plan for scheduling conflicts to ensure front desk coverage. 


Coordination and communication of internal all-staff events:
  • Staff Meetings (retreats, monthly meetings, facilitators, fun/team-building activities, etc.) 

  • Monthly learning times  

  • Catering for internal all staff meetings, respecting dietary needs 

  • Update staff birthdays & anniversaries, staff favorite things, phone directory 

  • Participate actively as a member of Mission Capital staff 

  • Organizational-wide learning opportunities designed for all staff 

  • Support other organizational-wide coordination needs as they arise 

  

Knowledge, Skills & Abilities 

  • Understands and values equity as an organizational operating principle and is committed to continued learning on issues related to diversity, equity, and inclusion.  

  • Strong relationship management skills, with the proven ability to collaborate with various personalities and positions within the organization. 

  • Superior verbal, interpersonal, written, and listening communication skills, with proven ability to communicate information diplomatically, concisely, and professionally with internal and external audiences. 

  • Exceptional service ethic and skill, including effective interactions, responsiveness, resourcefulness, and follow-through. 

  • Strong organizational, project management, time management, and multi-tasking skills, with the ability to successfully handle multiple priorities simultaneously. 

  • Demonstrated ability to collaborate and effectively participate in a multidisciplinary team environment. 

  • Excellent data management and analytical skills, with high attention to details. 

  • Strong sense of ownership for proactive problem solving & working towards best practices / processes for the organization.  

  • Strong attention to detail and well-developed organizational skills. 

  • A flexible and enthusiastic approach to providing outstanding service to internal and external customers. 

  • Interest in Mission Capital’s mission and shared core values. 


Minimum Qualifications 

  • Working knowledge of Microsoft Word, PowerPoint, Outlook, Excel, and comfortable with new, ever changing technologies (like Salesforce or other CRM system). 

  • Some college experience and/or relevant professional experience. 

 

Additional Information 

Reports To: This position reports to the Chief of Staff

Position Status: This is a full-time, non-exempt 40 hours per week position with a work schedule of 9:00am-5:00pm, with a competitive benefits package 

Salary: The base salary starts at $15.50/hour, and is negotiable depending on experience 

Deadline to Apply: January 24, 2020 


Mission Capital is an equal opportunity employer.   

Mission Capital recruits, employs, trains, compensates and promotes regardless of race, color, religion, national origin, sex, disability, veteran status, genetic information or gender identity. We strongly encourage members of traditionally underrepresented communities to apply, including, but not limited to: people of color, LGBTQ-identifying people, gender-nonconforming people, individuals with disabilities, veterans, and people who speak a language in addition to English.   

We have a clear vision: A Central Texas where all have access to opportunity and can thrive; and we believe that begins with us.   

We are committed to building a team that represents a variety of backgrounds, perspectives and skills. We pledge to provide an environment of mutual respect where equitable opportunities are available to all and staff feel comfortable being their authentic selves.  

We are committed to addressing systemic issues and inequities and are focused on advancing equity in our work both internally and externally. We have courageous conversations, apply a race equity lens to our work and hold ourselves accountable to the mistakes we will make by learning from them and correcting course with enhanced understanding.  

 

Applying   

To apply, please submit the following as PDFs through this online application (see the button at the top of this page that says "Apply for This Job!"):  

  •     Resume  

  •     Cover letter   

  •     Three references (Your references will not be contacted before you are informed).